HIPAA Compliance & Patient Privacy
HIPAA Compliance & Patient Privacy in Renton, WA
Your Privacy Matters to Us
At Evergreen Dental Care, we take your privacy seriously. We are committed to protecting your personal health information and complying with all requirements of the Health Insurance Portability and Accountability Act (HIPAA). This page explains how we safeguard your information and your rights as a patient.
What is HIPAA?
The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy and security of your health information. HIPAA ensures that your medical records and personal health information are kept confidential and secure.
HIPAA Compliance & Patient Privacy
Our Commitment to Your Privacy
Evergreen Dental Care follows strict privacy practices to ensure your protected health information (PHI) remains confidential. We use and disclose your health information only as permitted by law and as necessary to provide you with quality dental care.
How We Use Your Health Information
We may use and share your protected health information for the following purposes:
Treatment: We use your health information to provide dental services, coordinate your care, and consult with other healthcare providers about your treatment.
Payment: We may use your information to bill you or your insurance company for the services we provide. This includes verifying your insurance coverage and processing claims.
Healthcare Operations: We use your information to improve the quality of care we provide, train our staff, and manage our practice operations.
Your Privacy Rights
Under HIPAA, you have important rights regarding your health information:
Right to Access: You have the right to view and obtain copies of your dental records. We will provide you with copies of your records within 30 days of your request.
Right to Request Corrections: If you believe there is an error in your medical records, you have the right to request that we correct it.
Right to Request Restrictions: You may ask us to limit how we use or share your health information. While we will consider your request, we are not required to agree to it in all circumstances.
Right to Confidential Communications: You can request that we contact you about your health information in a specific way or at a specific location.
Right to an Accounting: You can request a list of instances where we have shared your health information for purposes other than treatment, payment, or healthcare operations.
Right to a Copy of This Notice: You may request a paper copy of our Notice of Privacy Practices at any time.
HIPAA Compliance & Patient Privacy
When We May Share Your Information
We will not share your health information without your written permission except in the following circumstances:
- When required by law
- For public health activities
- To report abuse, neglect, or domestic violence when required by law
- For health oversight activities
- In response to court orders or legal proceedings
- For law enforcement purposes when required
- To prevent a serious threat to health or safety
- For specialized government functions (such as military or national security)
Security Measures We Take
Evergreen Dental Care implements comprehensive safeguards to protect your information:
Physical Security: We maintain secure facilities with restricted access to areas where patient records are stored.
Technical Security: We use encrypted, password-protected electronic health record systems and secure communication channels.
Administrative Security: Our team receives regular training on privacy practices, and we have strict policies governing who can access patient information.
HIPAA Compliance & Patient Privacy
Your Responsibilities
To help us protect your privacy:
- Keep your personal information up to date
- Review your billing statements and explanation of benefits carefully
- Notify us immediately if you suspect your information has been compromised
- Keep your patient portal credentials secure and confidential
Notice of Privacy Practices
Our complete Notice of Privacy Practices provides detailed information about how we may use and disclose your health information, your rights, and our legal duties. You can:
- Request a printed copy at our front desk
- Download a copy from our patient portal
- Ask our staff to email you a copy
Questions or Concerns?
If you have questions about our privacy practices or believe your privacy rights have been violated, please contact us:
Evergreen Dental Care
Northeast 11th Street
Renton, WA
Phone: (425) 264-4400
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
Changes to Our Privacy Practices
We reserve the right to change our privacy practices and make the new provisions effective for all protected health information we maintain. If we make material changes to our privacy practices, we will notify you and make updated information available at our office and on our website.
Contacts
Questions?
Text or call — we’re here to help you plan your first visit.
Monday:
Wednesday-Friday:
CLOSED: Tuesday, Wednesday, Saturday & Sunday